Stop relying on clipboards, sign-in books, and spreadsheets. Site Management connects every person on every site to your training records — so the gate knows who's qualified, the muster point knows who's missing, and the auditor sees a clean record.
Already a TrainMeUK customer? Ask about enabling Site Management
On site
Live presence
QR sign-in
Gate & muster
Clipboards, sign-in books, and spreadsheets can't tell you who's qualified, who's on site, or who's accounted for — and they definitely can't prove it when the auditor asks.
Sign-in sheets are wrong by lunchtime. Tablets get forgotten. When the fire alarm goes off, no one can tell you who's accounted for.
You sent the induction. Did they complete it? Was it the right one? Can you prove it to the inspector?
Someone walks on site with an expired ticket. You find out during the audit.
When you need them for a job, they take three days to track down. When the HSE asks, you scramble.
Site Management replaces all of this with one connected system. Every scan, every assignment, every muster, every approval — captured automatically, available instantly, ready for any audit.
Site Management connects physical locations with your compliance programme — from induction and contractor onboarding to risk assessments and who is present during an incident.
Configure locations your teams work from
Passport scan at entry, muster check-in, and checkout QR
Live presence view and historical attendance by date
Drill, live, and test roll calls with muster tracking
Global and per-site compliance rules
Onboarding packages and public enrolment links
Each person — staff or contractor — carries a QR on their phone or printed pass. Scan at entry to verify training, certificates, and risk assessment status before they set foot on site. Approve, deny, or allow with conditions in seconds.
Open the dashboard and see exactly who's checked in, where, and when they arrived. No more wandering the site asking "who's working at the north end today?"
When the alarm goes, start a drill or live evacuation with one tap. Workers scan at the muster point. The dashboard shows on-site vs mustered counts as people arrive. Account for everyone faster than your paper register ever could.
Workers scan out when they leave so your presence list reflects reality, not just who turned up that morning. End-of-day counts match physical reality.
Build templates from UK HSE blueprints — fire, COSHH, manual handling, stress. Assign to teams or ad-hoc to individuals. Route approvals to the right person. Tie approved assessments to gate access so workers can't go on site until their RA is signed off.
Print a QR code for your site. Contractor scans, registers their name and email, completes their training and uploads their CSCS card. By the time they finish their coffee, they're approved for site access — and you have a full audit trail.
All in one platform, connected to your training records, with a complete audit trail.
From configuring London vs Manchester rules to onboarding contractors, running risk assessments, scanning a worker at the gate, and running a drill evacuation — one connected flow inside TrainMeUK.
Add locations, set all-sites and per-site compliance requirements (courses, certificates, risk templates), muster points, and who can scan.
Publish risk assessment templates with optional approvals, and build contractor onboarding packages that pull defaults from site compliance rules.
Open the compliance scanner for a passport lookup: see global vs site requirements, decisions, and allow or deny with a full audit trail.
Share a public enrolment link or QR — contractors register as temp-staff and receive assigned courses, certificates, and draft risk assessments.
Label the event as drill, live, or test. Starting captures everyone on site into the roll call; muster scans tie to that event.
Run muster with QR check-in, then end the evacuation to record duration and timing for compliance reporting.
Real screens from Site Management: QR sign-in at the gate, the live on-site register, evacuation control, risk assessments, and contractor onboarding — tied to your catalogue and assignments.
Passport lookup merges tenant-wide and site-specific training, external certificates, and approved risk assessments — allow with conditions or deny before presence opens on site.
Pick a site, open the on-site register, and see who is signed in right now. Browse historical attendance by date or review tenant-wide presence from the dashboard KPIs.
Start drill, live, or test evacuations from the site context. Roll call captures who is on site; muster scans during the event link to it for a clear record.
Create HSE-style templates or scored questionnaires from UK workplace blueprints — fire, COSHH, manual handling, stress, and more — then publish, assign groups, and route approvals.
Build packages per site with courses, external certificate requirements, and risk templates. Share a public link or QR — contractors self-register and receive assignments automatically.
Site Management is an add-on to your TrainMeUK subscription.
Permanent staff
+£1.50 per user per month on top of your TrainMeUK plan.
Contractors
£1.50 per active contractor per month. Site Management charges £1.50 per active contractor per month, where active means they signed in to a site that month. Inactive contractors keep their account at no cost — they can return without re-onboarding.
Why we price it this way
You can onboard hundreds of contractors freely without worrying about cost. You only pay for the ones who actually turn up. The math works whether you have ten contractors a year or a thousand.
Volume discounts available for larger deployments. Talk to us about your sites.
Site Management connects to your training programme. These guides cover the compliance context for CSCS, CDM, subcontractor records, and audit-ready evidence.
Principal contractors: see also TrainMeUK for Construction
The muster scanner runs in any mobile browser — if site WiFi drops, switch to mobile data. If a worker's device is dead or missing, a site administrator can sign them in manually. Your roll call works in the messy real world, not just on paper.
Print a QR code, hand it over (or send a link). Contractor scans, enters their name and email, completes assigned training, uploads required certificates. Most contractors are site-ready in under 10 minutes — without ever speaking to your admin team.
Site Management blocks them at the gate. The compliance scanner checks training, certificates, and risk assessments before approving entry. Expired cards mean denied access, captured automatically, with a clear audit trail.
Yes. Set tenant-wide compliance requirements that apply everywhere, plus site-specific requirements for individual locations. A worker approved for your London site might be denied at Manchester if Manchester requires additional training — all configurable per site.
It can replace both, or run alongside them. Many customers use Site Management as their primary digital register because the data is integrated with training records. Your H&S lead should align the implementation with your specific emergency procedures.
20-minute scoping call, then typically 48 hours to configure your tenant. Pilot one site first, expand from there. Most customers are running live within 2–3 weeks.
Start a free trial of TrainMeUK. Once you're up and running, we'll enable Site Management for one or two sites so you can prove value before rolling out further. No long contract, no equipment to buy.
A 20-minute walkthrough is the fastest way to find out if Site Management fits your sites, your contractors, and your compliance requirements.
We'll show you a real working environment, talk through what your specific rollout would look like, and answer the awkward questions.
No slide deck. No sales pitch.
Book a 20-minute walkthroughOr read the setup guides if you'd rather explore first.
